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Privacy Policy

Souldern Parish Council

GDPR - Privacy Notice

Souldern Parish Council takes the protection of your data seriously. Our aim is to provide a personalised and valuable service whilst safeguarding our users’ privacy. Collecting some personal information is necessary if we are to satisfy the expectations and requirements of our users and we have set out below what we will do with your personal information.

Visitors to this web site

When someone visits this website, no personal information is logged in a form accessible to the Council. The site does use Google Analytics which tracks visitor numbers and other data, but not related to any specific user.  If we do want to collect personally identifiable information through our website, we will make it clear when we collect personal information and will explain what we intend to do with it.

Website Contact Form

If you use Website Contact Form then the information that you provide, including your email address required for any response, will be held by the website. You may request that these entries are removed by contacting the Parish Council as detailed below.

Use of Cookies

The google sites hosting used by this site uses cookies to maintain and keep track of users’ preferences and authenticated sessions, and google analytics uses additional cookies. No other cookies are used on the site.

Souldern Village Mailing List

The Parish council maintains a list of email addresses of residents who have requested Parish Council minutes and other documents to be sent via email. This list is maintained by the Clerk to the council separately from this website. You may request that your address is removed by contacting the Parish Council as detailed below.

Disclosure of personal information

We collect contact details via the web site for the purposes of providing a service to existing and potential correspondents and residents. We will never disclose personal details without the consent of the owner unless required to by law. Details are only held for as long as is necessary for Parish Council business, normally not more than 7 years.

Access to personal information

Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulations. If we do hold information about you we will:

    •      give you a description of it;

    •      tell you why we are holding it;

    •      tell you who it could be disclosed to; and

    •      let you have a copy of the information in an intelligible form.

Please make any such request by contacting Nick Oakhill, the chair of the Parish Council  We will normally respond within 20 days.

If at any time you feel that we have failed to meet these standards then please contact our chairman Nick Oakhill or make a complaint direct to the Information Commissioner using their website www.ico.org.uk/concerns